This chapter describes the use of the export module for ABN AMRO Bank. This module can be used to create export files that contain debtor and invoice information in the format expected by ABN AMRO Bank. The following topics will be discussed:

 

 

I. Opening the export module

Menu options: 'Export', 'ABN AMRO Bank'

Use the menu options mentioned above to open the export module for ABN AMRO Bank.

When the export module is opened, it is suggested to import the latest financial information. Always import this information if new entries were entered into the accounting program since the last time that information was imported into d-basics.

 

II. Initial configuration

The following initial configuration is required:

The export directory is the location where export files will be saved. The default location is: 'c:\export'. To select a different location, push the button at the end of the text box and browse to the desired location.

 

The following information is needed to identify the sender of export files:

 

In case of ABN AMRO Bank, d-basics creates the following export files:

1) Outstanding amounts

If the option outstanding  amounts is selected the following export files will be created:

 

 

D-basics can automatically send the export files to ABN AMRO Bank. To use this option, enter the following connection settings:

 

If this option is checked, d-basics will automatically send the export files to ABN AMRO Bank after they have been created (using the ABN AMRO Bank webservice).

 

Enter the same username and password as used to logon to the ABN AMRO Bank (Speedata) website (these are provided by ABN AMRO Bank).

 

 

If a Proxy server is used to manage internet access d-basics can only send files to the ABN AMRO Bank webservice after the proper proxy settings have been entered. Also see the paragraph "Internet settings".

 

III. Creating and sending export files

 

To create export files, the following steps must be completed:

Step 1: Send all debtors

By default only the (address) information of debtors with outstanding amounts is sent to ABN AMRO Bank. If the option "send all debtors" is selected, the information of all debtors - except of those who have been excluded through filtering - will be sent.

 

Step 2: Setting filters

Filters can be used to exclude information from export files. For more information see paragraph 'Using filters'.

 

Step 3: Creating export files

Push 'Start' to create export files. Before export files are actually created, d-basics performs the following checks:

 

Required parameters that are missing or not entered correct are displayed in red. In order to proceed, the correct values must be entered.

 

If the country, language or currency codes that are used in the accounting program are not compliant with the international ISO standard, these codes must be linked to the matching ISO codes before export files can be created. For more information also see 'Match ISO codes'.

 

 

Step 4: Sending export files to ABN AMRO Bank

The export files created by d-basics must be uploaded to ABN AMRO Bank by means of the ABN AMRO Bank (Speedata) website. If the option to send files automatically is selected this will be carried out after the export files have been created. If the option is not selected, the transmission can be initiated by pushing the 'Send' button.
 

Step 5: summary and Log

After creating export files, the proceedings of d-basics can be reviewed:

 

The second tab of the Export module shows a summary of the information that was retrieved from the accounting administration.

 

The third tab of the Export module shows the export log. The export log gives a summary of the events that took place during the import and export of information.

See the appendix 'Events log file' for an explanation of the events mentioned in the export log.